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How did we get to this sorry state of affairs? But most organizations have very little insight into where those PSTs are actually created and kept, or how much data is in those files.Ī confidential employee salary listing could be stored in a PST file – but how would the organization determine whether the file exists, who owns it, where it is located, or who should have access to it? The 2014 Sony hack stole at least 179 ‘PST’ mailboxes, including those of an executive at Sony Pictures Canada and one of its IT audit supervisors, as well as many archive and backup PST files. Enterprises typically have many thousands of unmonitored PSTs created by users, scattered throughout the infrastructure – on desktops, laptops, removable disks and shared network drives.
#Outlook 2016 archive file is unsearchable Offline#
pst) are the default format for storing offline messages and other items within Microsoft Exchange Client, Windows Messaging and Outlook. In this brief post, we’ll look at what PSTs are, how they became so entrenched, why you REALLY don’t need them, and why you should eradicate them without delay. They’re a direct threat to your business. PSTs are not just inefficient and an obstacle to modernization.
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Why? Because most Exchange environments harbor PST files. That means your organization is more likely to be running Exchange than not, in which case you could well be exposed to security threats, compliance shortfalls, and legal ramifications around data leakage, control, and retention.
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Microsoft Exchange Server has dominated the corporate email market for the best part of 20 years, and while commercial use of Office 365 is accelerating (Microsoft reported 60 million business users last November) on-premises Exchange remains deeply embedded in many organizations.Īccording to a Microsoft-commissioned study in 2013, Exchange still had more than 78 percent share of insourced email in businesses larger than 25 seats across the US, Canada, France, Germany, and the UK.